Portfolio - Daffodil Software Ltd

Project Overview

We developed a fully integrated Golf Club Management ERP for Kurmitola Golf Club (KGC), one of Bangladesh’s premier golf institutions, to automate and streamline the club's daily operations. From managing elite memberships and tournaments to club accounting and hospitality services, the ERP ensures seamless coordination across departments. Built on Odoo, the platform supports real-time data visibility, improved member engagement, and operational efficiency across all club services.

Client

Kurmitola Golf Club (KGC)

Technologies

Odoo, Python, PostgreSQL, HTML/CSS, JavaScript

Development Period

July 9, 2023 – May 20, 2025

Service Provider

Daffodil Software Ltd (25+ Years Experience)

Core Modules & Solutions

Membership Management System

Member Registration & Approval
Subscription & Fee Tracking
Daily Game Scheduling
Tournament Management
Training & Practice Sessions
Locker Assignment & Management
Handicap Tracking
Member Portal with Booking and History
Guest & Visitor Management

Event Management System

Golf and Non-Golf Event Scheduling
Invitation, RSVP & Participant Tracking
Resource Booking (Venue, Staff, Equipment)
Sponsorship & Vendor Coordination

Club HRM Management System

Staff Recruitment & Onboarding
Attendance & Shift Scheduling
Payroll & Appraisal System
Club Uniform & Inventory Tracking

Club Accounting Management System

Membership Billing & Invoicing
Tournament Fee Management
Restaurant Billing Integration
Accounts Payable & Receivable
Financial Reporting & Auditing

Club Venue Management System

Banquet & Hall Booking
Room Scheduling & Availability
Service Package Customization
Venue Inventory Control

Club Restaurant Management

Menu Setup & Digital POS
Table Reservations
Stock & Ingredient Management
Waiter & Kitchen Coordination
Club Member Discounts & Wallet Integration

Website & Portal

Public Website with Club Info & Gallery
Member Login Area for Game Booking, Fees, Notices
Event Announcements and Club Notices
Feedback & Suggestion Submission

Club Administration

Notice Board & Internal Memos
General Meetings & Documentation
Board Member & Committee Roles
Access Control & Permissions

Additional Functionalities

SMS & Email Notification System
Document Management System
Mobile Responsive Interfaces
Reporting Dashboard for Club Secretary & Executives
Multi-language Support (English & Bangla)

Challenges & Solutions

Challenges Faced

Complex Member Hierarchy & Privileges

Different membership tiers (e.g., Army, Civilian, Guest, Honorary) required highly customized workflows and fee structures

Tournament Logistics Coordination

Managing participant registration, tee time, scores, and leaderboards across events with varying formats and rules

Club-Wide Integration Needs

Connecting HR, restaurant, event, and financial systems into a unified platform without redundancy.

Solutions Implemented

Custom Membership Engine

A flexible rule-based engine was built to automate tier-specific benefits, discounts, and access rights.

Tournament Management Suite

Integrated a dedicated tournament module supporting real-time score entry, automated ranking, and result publishing.

Unified ERP Architecture

All modules were integrated within Odoo, ensuring data consistency and a single point of administration for club authorities.

"Daffodil Software Ltd. has successfully digitized and streamlined operations at Kurmitola Golf Club. Their expertise in building a club-centric ERP has enhanced member experience and staff efficiency alike."

- Kurmitola Golf Club Administration